Frequently Asked Questions

Submission:

How do I submit a paper?

See information here: https://ecis2024.eu/call-for-papers/

What’s the web address of the submission system?

The PCS submission system is available here: https://new.precisionconference.com/ais/

May I still submit a paper for the conference?

The submission deadline for the main program has passed, but we still accept papers for 25 pre-conference workshops. See further information here: https://ecis2024.eu/workshops

What is the difference between a panel proposal, and a debates and provocations proposal?

A provocation pitch is a provocative presentation on a specific issue by one person. A debate is a dialectic discussion where two people present opposing viewpoints on a particular topic. It is also possible for people to organise themselves into two distinct debate teams. A panel is a group discussion by three or more experts who offer their opinions and deliberate on a specific topic of interest from a spectrum of viewpoints, rather than opposing ones. If in doubt, please communicate with the relevant track chairs.

Would you consider an extension of the deadline?

All the deadlines are strict. If you did not submit your paper in time for the main program, consider of the other workshops with a later deadline.

Three of my papers were accepted for the conference. May I also submit a paper for the TREO Forum?

Yes, submissions for the TREO are excluded from the rule-of-three limit.

Three of my papers were accepted for the conference. May I also submit a proposal to the panel or debates and provocations tracks?

No, submissions for the panel or debates and provocations tracks are included in the rule-of-three limit.

May I submit a paper that exceeds the page limit to accommodate an extended reference list, an appendix, etc.?

May I add the reference list only in the final paper if my paper gets accepted?

Do you offer a Latex template?

Yes. Please see here: https://ecis2024.eu/call-for-papers/

Review:

May I use Generative AI (e.g., ChatGPT) to review a paper?

While reviewers may use Generative AI (e.g., ChatGPT) for certain aspects of their work, for example, as a text editor, proofreader, search engine, or idea generator, the review must represent the reviewers’ critical and highly subjective appraisal of an article. Reviewers need to disclose the use of Generative AI for any aspect of the work. In any case, given the confidential and proprietary nature of the submissions, reviewers should not use as input entire papers or large sections thereof when prompting such tools.

Revision:

May I add/drop authors after the initial submission?

What is the page limit of my revised submission?

The same as the page limit of the initial submission. See detailed instructions on the Final Submissions page and the Revision Template.

Registration:

How many authors of an accepted paper must register for the conference?

At least one author must register by the Early Registration deadline.

My paper was accepted and I would like to attend the conference, but I’m still waiting for funding approval. May I register after the Early Registration deadline?

At least one author must register by the Early Registration deadline.

May I or my university pay after I’ve attended the conference?

No. Conference registrations fees must be paid in full (in advance or onsite) prior to collecting your badge and other registration materials.

Do I need to register if I’m a co-author but not presenting?

Each additional co-author attending the conference must register independently.

Do I need to register if I’m a session Chair?

Yes.

Do I need to register if I’m an ECIS 2024 conference committee member?

Yes.

Do I need to register for a workshop and pay workshop fee if I’m one of the organizers of that workshop?

Yes.

May I register and pay only for a workshop without registering for the main conference?

Yes.

May I register only for the TREO Forum or one of the consortia without registering for the main conference?

No. Attendees for these events must be registered for the conference but there is no extra cost for participating in these events. However, please note that attendees for the Doctoral Consortium, Junior Faculty Consortium, and Mid-Career Faculty Workshop must have applied and been accepted to these events in advance.

I’m not an AIS member. May I register for the pre-conference workshops?

Yes, you may register for the pre-conference workshop at the Non-Member rates.

I’m not an AIS member. May I register for the conference?

No. AIS member is a prerequisite for attending the conference. Please join or renew your AIS membership prior to registering for the conference. During ECIS registration, you will be asked to provide your AIS membership number, membership type, and membership expiration date (valid through at least 19 June 2024).

Where do I find my AIS number and expiration date?

During ECIS registration, you will be asked to provide your AIS membership number, membership type, and membership expiration date (valid through at least 19 June 2024). Your AIS membership information is available at the AIS members’ portal: Account + Settings/ Payments & History/ Membership/ View my membership card.

I’m a PhD student in the UK funded by a Moroccan funding agency and a citizen of Lebanon. Which HDI rate applies to my conference registration?

The conference registration rates are based on the United Nation’s Human Development Index (HDI) of the country where one works and lives. In this case, the rate of the UK applies. See further information here: https://aisnet.org/general/custom.asp?page=MembRatesTable

I’m a faculty member with dual appointments, one in France (Very High HDI) and the other in India (Medium HDI). Which HDI rate applies to my conference registration?

The conference registration fees are based on the country of the primary appointment. If your position requires that you spend 50% or more of your work time in France, then the rate of France applies.

I mistakenly registered with an incorrect HDI. Can you please assist me with resolving this issue?

Sure. Please email info@easyconferences.eu and we will credit or charge your account for the difference. If we discover the error during the registration verification, we’ll send you an email with a credit/debit notification.

During my conference registration, I selected a pre-conference workshop, but I haven't paid the workshop fee yet. Can you help?

Not a problem. Kindly send an email to info@easyconferences.eu, and we will charge your account accordingly. If we happen to identify the error during the registration verification process, we’ll send you an email with a debit notification.

May I cancel my registration?

You may cancel your registration by the Early Registration deadline and get a refund less a €50 processing fee. Thereafter, the registration fee is not refundable.

Travel and Accommodations:

Where can I book my hotel accommodations?

You can book a hotel room as part of the registration process

Will you provide a shuttle service between the hotels and the conference venue?

Apart from the excellent public bus service at your disposal, we plan to offer daily morning and afternoon shuttle service between the hotels listed in the registration system and the conference venue.

Does the conference provide childcare services?

Some of the hotels provide childcare services. Please contact Easy Conference by email for further information.

How do I get a letter to apply for a visa?

If you require a visa invitation or confirmation letter, please email info@easyconferences.eu.

Do I need a visa for Cyprus?

For visa information, including information on how to get a visa invitation letter, please click here.

Presentation/Participation:

I’m unable to attend the conference in person. May I present my paper via Zoom?

No. ECIS 2024 will be held on-site and we will not offer a hybrid presentation option.

I’m unable to attend the conference in person. May I ask another person to present my paper?

In general, no. Submitting a paper implies that the author is interested in attending and presenting the paper at the conference. The only exception that allows for a substitute presenter is a documented force majeure situation, such as a medical emergency or unforeseen travel restrictions, which prevents a registered presenter from attending the conference in person.

I’m unable to present my accepted paper at the conference. May I keep my paper in the proceedings?

No. Papers not presented at the conference will be excluded from the proceedings. Authors who are unable to attend the conference in person are kindly requested to withdraw their papers.

Do I get a hard copy of the conference proceedings?

The conference proceedings will be available only via the AIS eLibrary.

Will my accepted TREO paper appear in the AIS eLibrary ECIS 2024 collection?

Yes, the papers presented at the upcoming TREO Forum will be published in a dedicated section of ECIS 2024 in the AIS e-Library.

General:

Do I need an electricity plug adaptor?

Please see more information here: https://ecis2024.eu/electricity/

I have special dietary preferences or needs. How can I request special meals?

All conference meals will include pescatarian, vegetarian and gluten-free options. For all other requests, please enter a note at the end of the registration form. We will do our best to accommodate special dietary requests made in advance at the conference registration prior to the conference. If you have life-threatening dietary needs, please also email info@easyconferences.eu.

What is the required attire for the conference?

Conference attire is business casual. Please note that meeting room temperatures may be cool, and climate varies, so layered clothing may provide the greatest comfort. Be sure to check the local weather for the current conditions.

What is the time zone of the conference?

The conference will take place in EET (GMT+2) (Cyprus).